Treasury — receipts and arrears

Treasurer, and Province, Region and Continent leaders

Record money received from each Province in its own currency, and compare what is due with what has been received in the arrears report.

What is due and what is received

• Due — the Total remittance to the Continent from each parish's report (Regional template column Y), added up for the Province and converted to AUD at each month's exchange rate. By default only reports signed off (by the Parish Pastor or above) count.
• Received — the payments the treasurer records for the Province, converted to AUD at the rate of the month they relate to.
• Arrears = Due − Received. A negative figure means the Province has paid ahead.

Recording receipts (treasurer and super administrators)

1. Click Treasury (top menu) to open Receipts from Provinces.
2. Choose the month the money is for (Remittance for), not necessarily the month it arrived.
3. Each Region lists its Provinces with Due, Received, Arrears and the receipts already recorded.
4. On the Province's line, under Record a receipt, enter:
   • Amount — exactly as received;
   • Currency — the currency it arrived in. It starts at the Province's usual currency; change it if needed (for example Province 8 may send some money in AUD and some in VUV);
   • Date received;
   • Reference — e.g. the bank transfer reference.
5. Click Add.

To correct a mistake, click remove next to the receipt and record it again.

For Provinces with parishes in more than one currency, the line also shows the amount due in each local currency.

The arrears report

Treasury › Arrears report (Province, Region and Continent leaders see it for their own Provinces; the treasurer and administrators see all):

• Choose the Period — Month, Year to date (the default), Reporting year or Range — and click Show.
• Tick Include draft reports to count draft reports in the amount due.
• Figure boxes: Due to the Continent, Received, Arrears, 30% Due to the Region.
• The table lists each Province (grouped by Region) with Due, Received, Arrears, 30% Due to the Region and how many reports were received, with a total per Region, a 30% Due to the Region line per Region and a grand total.
• Arrears month by month shows each Province's balance per month.
• Download Excel gives the same figures plus a list of every receipt.

Monthly routine for the treasurer

1. Make sure the month's exchange rates have been entered (Admin › Exchange rates).
2. Record each Province's payments on Receipts as they arrive.
3. At month end, run the Arrears report (Year to date) and follow up Provinces in arrears.