Entering a monthly report

Parish pastors and anyone with Submit access

Step by step — one row per Sunday, the On-line / Direct row, expenditure, other statistics, saving a draft, the Parish Pastor's sign-off, corrections and loading the Excel template.

Before you start

You need Submit & view access to the parish. Have to hand:

• the attendance for each Sunday service of the month, and the collections for each week (Monday to Sunday);
• the online giving, EFTPOS and direct credits received during the month;
• the month's expenditure and equipment purchases;
• the other statistics (marriages, births, deaths, converts, baptisms, house fellowship, new workers, parishes planted, CSR activities, youth programmes).

Amounts are entered in the parish's own currency (for example VUV for Vanuatu parishes). The portal converts them to AUD for Continent reports using the month's exchange rate — you do not need to convert anything.

Opening the report

1. Click Enter report in the top menu.
2. Choose the Month.
3. Click your parish in the list. Each parish shows its sign-off level for that month: Not started, Draft, Parish ✓, Province ✓, Region ✓ or CO ✓ final.

You can move to the previous or next month with the ‹ › arrows at the top of the form.

1. Services, attendance & collections

The form has exactly one row for each Sunday of the month — four or five rows, already dated — plus one On-line / Direct row at the bottom, which is always there whether the month has four or five Sundays. Rows cannot be added or removed.

The note under the rows is a reminder of the two rules:

• Attendance is for Sunday services only. Do not enter weekday meetings.
• The collection for a Sunday is everything collected from the Monday to that Sunday. A gift received on a Wednesday goes on the following Sunday's row.

On-line / Direct row — use it for online giving, EFTPOS, direct credits and any other electronic payments received during the month. It has amounts only (no attendance) and is not counted as a Sunday when working out average attendance.

• Two services on one Sunday? Add both services' attendance and collections together on that Sunday's row.
• A Sunday with no service? Leave the row blank — it is not counted in the average.
• The Totals row and the Average per Sunday are calculated as you type. Average attendance = total attendance ÷ number of Sundays with attendance entered.
• Older reports and uploaded spreadsheets with extra lines (two services on a Sunday, weekday lines) are fitted to the Sunday rows automatically: each extra line is added into the Sunday that ends its week, and a notice at the top of the section says how many lines were combined. Check the figures and save.

2. Expenditure / equipment purchase

Enter each expense with its date, a description and the amount. Click + Add expenditure line for more lines. The total is calculated for you.

Summary and remittance

The Summary box shows, as you type:

• Total income = Offerings + Tithes + Mission + Thanksgiving + 1st Fruit + Donations
• Total expenditure
• Remittance to Province — with the rate and amount for each item (Tithes at the parish's tithe %, Offerings 5%, Mission 70%, Thanksgiving 100%, 1st Fruit 95%)
• Remittance to Continent

These follow the template's formulas; see Calculations explained for details.

3. Other statistics

Enter a number in every box. Enter 0 when there is nothing to report — this shows the item was checked. The Parish Pastor cannot sign off until every statistic has a number.

Use Special reports and comments for anything the Province or Continent should know about the parish's well-being.

Saving a draft

Click Save draft at any time. Nothing goes to your Province until the Parish Pastor signs off, and you can come back and change a draft as often as you like. Save regularly — you are signed out after 30 minutes without activity.

If you are the Parish Treasurer (or anyone other than the Parish Pastor), click Save and ask the Parish Pastor to sign off when you have finished: the Parish Pastor is emailed that the report is ready.

Drafts can be included in reports by leaders who tick Include draft reports, so they can see early figures.

Signing off as Parish Pastor

1. Check the figures and the Summary.
2. Click Sign off as Parish Pastor and confirm.

After you sign off, the report is locked for the parish — nobody at the parish can change the numbers. It shows as Parish ✓ and counts in every report. Your Provincial Pastor is emailed to review and sign off next (for the Youth Province, the Continental Overseer). See Sign-off and amendments for the whole chain.

No Parish Pastor email? If no email is recorded for the parish's pastor, the button reads Save and ask the Provincial Pastor to sign off, and the Provincial Pastor signs off for the parish. Ask the administrator to add the pastor's email.

Correcting a signed-off report

Open the report and, in the Sign-off panel, use Request amendment: describe what needs to change. Your Provincial Pastor is emailed; if they agree, they return the report for amendment and it becomes a draft again. Make the correction and sign off again. Nobody — not even the administrator — changes signed-off figures directly: corrections always go back through the chain.

Loading the Excel template instead of typing

If you have already filled in the Continent 13 Parish Monthly Financials and Statistics Report Template 2026:

1. Open the report for the right parish and month.
2. Under Already filled in the Excel template? choose the file and click Load spreadsheet.
3. The form is filled in from the REPORT and OTHER STATISTICS sheets (service lines are fitted to the month's Sunday rows, as above). Nothing is saved yet — check the figures, then click Save draft or Sign off as Parish Pastor.

Only the 2026 template layout is supported. If a figure looks wrong after loading, correct it on the form.

Good practice

• Enter the report as soon as the month's figures are counted, and have it signed off by the date your Province sets.
• Keep receipts and counting sheets as usual — the portal records the totals, not the evidence.
• If something does not fit the form, explain it in Special reports and comments.