Running reports
Everyone
Parish and Regional/Province reports for a month, reporting year, year to date or range; local or AUD; choosing entities and parishes; Excel and PDF; reading the totals, mixed-currency Provinces and the 30% Due to the Region line.
The reports
| Report | What it shows |
|---|---|
| Regional / Province report | The Regional template: one line per parish with number of parishes, average attendance (in person and online), the vital statistics, the money columns, total income, expenditure and Total remittance to the Continent, totalled by Province and Region. |
| Parish report | The Parish template: a summary of all chosen parishes, then a full page for each parish — every service line, totals, remittance to Province, expenditure and statistics. |
| Statistics only | No financial figures: for each parish, grouped Region › Province, its sign-off level, average Sunday attendance (in person and online), average Sunday school, Sundays reported and the vital statistics (marriages, births, deaths, souls saved, baptisms, house fellowships, new workers, parishes planted, CSR activities, youth programmes), with Province, Region and Continent totals. The Continent receives it by email every month (see Administration). |
Running a report
Click Reports in the top menu and choose:
1. Report — Regional / Province report, Parish report or Statistics only.
Period
- Month — one calendar month.
- Reporting year — September to August, e.g. 2026/27.
- Year to date — September up to the month you choose.
- Range — any run of months (up to 36), e.g. January to June.
For more than one month, money and statistics are added up, and average attendance is the attendance of all Sundays in the period divided by the number of Sundays.
Currency
- Reporting (AUD) — every parish converted to AUD at each month's exchange rate, so everything can be added up.
- Local — each parish in its own currency. Totals are given per currency; different currencies are never added together.
Include draft reports — tick to include reports that have been saved but not yet signed off by the Parish Pastor.
Every parish line shows its sign-off level (Draft, Parish ✓, Province ✓, Region ✓, CO ✓ final). For several months it shows the lowest level among the months, so a period is only shown as fully signed off when every month is.
2. Entities — tick Regions, Provinces, Zones or Areas. Leave all unticked for everything you can access.
3. Parishes — leave all unticked for every parish in the chosen entities, or tick specific parishes. Use Tick shown / Clear to tick or clear the list.
Click View report.
Buttons on a report
- ‹ Change selection — back to the choices.
- Download Excel — the report as an Excel file laid out like the template, with formulas in the total cells.
- Print / Save as PDF — opens your browser's print window; choose Save as PDF to keep a copy. Landscape works best.
- Show in local currency / Show in reporting currency (AUD) — switch currency.
- Include drafts / Exclude drafts — switch drafts on or off.
- Switch to Parish report / Regional report — same choices, other report.
Wide reports — frozen columns
Reports are wider than most screens. Scroll sideways inside the table (drag with a trackpad, Shift + mouse wheel, or swipe on a phone): the description columns on the left — S/N and Province / Parish in the Regional report, the parish names in the summaries, the dates in the parish pages, and Province / Parish in the Statistics report — stay in place, so you always know which row you are reading. Group headings (Region, Province) stay readable too. The same columns are frozen in the Excel downloads.
Reading the Regional / Province report
- Parishes are grouped Region › Province, with a total line for each Province, each Region and a grand TOTAL.
- Each parish shows its sign-off badge beside its name; greyed-out parishes have no report (or only a draft that was excluded).
- The line under the summary boxes counts the reports at each sign-off level.
- 30% Due to the Region appears under each Region total and the grand total: 30% of the Thanksgiving offering, which the Continent returns to the Region.
- The exchange rates used are listed under the table.
Provinces with parishes in more than one currency
Province 8 has parishes in Australia (AUD) and in Vanuatu (VUV). For such a Province the parishes are grouped by currency:
- Parishes in Australian Dollar (AUD) … Subtotal — AUD parishes, in AUD
- Parishes in Vanuatu Vatu (VUV) … Subtotal — VUV parishes, in VUV, and in AUD reports a line = in AUD under it
- Total Province 8 — in AUD. In a local-currency report it is shown converted to AUD, so there is still one Province total.
Reading the Parish report
The summary lists each parish with Area, Zone, Province, Region, sign-off level, currency, average attendance, total income, expenditure, remittance to Province, remittance to Continent and 30% Due to the Region, with Province subtotals and totals.
Each parish page follows the template. For one month it shows every service line and the sign-off stamps — who signed off at each level and when; for longer periods it shows one line per month (with each month's sign-off level) and the totals.
Every report — on screen, printed and in Excel — carries the RCCG emblem in its heading. The Excel files also have a SIGN-OFF column (Regional report) or sign-off lines (Parish report).
Exchange rates
AUD figures use the rate entered by the administrator for each month (1 AUD = x local currency). If a month has no rate yet, the nearest earlier month's rate is used and the report says so. If no rate exists at all, that parish is left out of the AUD figures with a warning.